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PLEASE FORWARD TO YOUR EXPO TEAM
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| AUGUST 2025 |
SC25
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America's Center | St. Louis, MO
Exhibit Dates: November 17 - 20, 2025 |
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Host a Food Service Table during the Opening Night Gala at No Cost!
Each year, the Grand Opening Gala is one of the highlights of SC, bringing attendees together to connect and celebrate the opening of the Exhibit Hall on Monday night. As part of this tradition, SC provides food and beverages throughout the evening—and we’re reaching out to ask for your support.
We are looking for exhibitors who are willing to volunteer a portion of their exhibit space to accommodate food service tables during the gala, which will take place Monday, November 17, from 7:00 pm to 9:00 pm. This is a great opportunity to contribute to the event’s success while increasing foot traffic to your booth.
The food service tables are 16' by 30", and we are asking to place half the width of the table in your exhibit space plus extra room to allow for attendees to move around the table. The other half of the table will be shared with the Exhibit Hall aisle.
If you're open to contributing part of your space, or if you’d like more details about what’s involved, please reach out to sc@heiexpo.com.
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Exhibitor Registration is Open
Exhibitor Registration is open. Register today to take advantage of advanced registration savings. Review more information here.
Exhibitor Registration FAQs
What are the registration options for exhibitors?
There are two types of exhibitors: research and industry. The number of booth staff badges granted depends on the type of exhibitor and the size of the booth.
Industry Exhibitors
One complimentary Technical Program badge per booth (no matter the size of the booth), and six complimentary exhibit booth personnel badges for each 10-by-10-foot booth. The fee for additional personnel is $200 per person.
Fifteen Exhibit Hall Only guest passes for each 10-by-10-foot booth. These passes are intended for exhibitor clients only (not for exhibitor staff). Guest passes are good for all three days. Each person invited comes out of the allotment. Exhibitor guests have access to the exhibit hall only when it is open to the public.
Research Exhibitors
Research exhibitors receive no complimentary personnel badges; the fee is $200 per badge. This fee is waived for each Technical Program registration purchased.
Exhibitor Attendees
An exhibitor who wishes to also attend the conference must register as an attendee and pay the applicable registration fee. The $200 over-allotment fee for personnel badges is waived for each Technical Program registration purchased. Exhibitors can register using the Exhibitor Registration link at the bottom of this page, selecting the exhibiting company they are affiliated with from the dropdown menu. The exhibitor attendee will be added to the exhibiting booth upon approval from the designated exhibitor contact.
Exhibitor Guests
The designated exhibitor contact may register their guests for the conference using the Exhibitor Registration link at the bottom of this page. Exhibitor guests cannot register themselves online in advance. Exhibitor guests wishing to register on-site need approval from the designated exhibitor contact.
Where can I find my exhibitor ID?
The exhibitor ID will be emailed to the designated exhibitor contact.
Questions?
Please contact scregistration@spargoinc.com or call 571-549-4540 if you have any questions.
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Exhibitor Housing Housing Closes October 10, 2025
SC25 Housing is open and can be accessed at this link. Exhibitors who have not already secured a housing block can use this link to make individual hotel reservations.
Please send any questions to housing@info.supercomputing.org.
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SC25 Job Fair
Open to all SC25 Registrants
SC is once again offering Organizations the opportunity to discover talent and present job opportunities during a 1-day Job Fair from 10:30 am – 3:00 pm on Wednesday, November 19 at America's Center in St. Louis, MO.
Students, young professionals, and experienced professionals of the SC Community will be encouraged to complete an application and upload a résumé/CV which will be shared in advance with participating recruiters. Attendees may stop by the Job Fair in Hall 6 at any time on Wednesday between 10:30 am – 3:00 pm to speak with recruiters.
Recruiters will be provided with:
- 10’ x 8’ Tabletop booth that includes an 8’ skirted table, 2 chairs, electrical service, Wi-Fi service, and ID Sign.
- Pre-conference/post-conference access to resumes uploaded by SC candidates.
- Pre-conference/post-conference posting of job opportunities (up to 10) for SC candidate review.
- Two Job Fair Representative passes that include light snacks and beverages
SC25 Job Fair Fee: $1,500 for Industry Exhibitors; $1,000 for Research Exhibitors
Prices increase after October 17, 2025 |
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SC25 Promotions Deliver Visibility and Impact
How can you gain an edge and really stand out from hundreds of other industry suppliers?
Take advantage of new promotional programs to attract the attention of the industry's most powerful players! Don't miss your opportunity to include high-impact, high-profile promotional opportunities that drive influential professionals to your exhibit, generate more qualified sales leads, and turn leads into orders for your company.
Associate with one of the below high-quality conference programs or promote your message with a banner, signs, and other visibility-enhancing options:
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Classic Favorites:
- Convention Center Banners: $7,000+
- Convention Center Column Wraps: $8,000+
- You are Here Directory: $7,000
- Passport To Prizes: $3,500
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New Opportunity for SC25!
SC25 Attendee Wayfinding Towers: $9,000 each (two available)
Sponsor a SC25 Attendee Wayfinding Tower featuring your company logo on two sides. Placed in high-traffic areas within the convention center, these freestanding towers will help attendees navigate the event with ease while offering continuous brand visibility. |
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SC Exhibitor Suites |
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Exhibitor Suite Conference Rooms are available for companies interested in private meetings in the Exhibition Hall. Exhibitor suite rentals include hard wall room with door, carpeted floor, and items listed below. Exhibitors with a 20x20 or larger are eligible. Standard size is 15'x15' and can be built larger in size.
New hours for SC25: Exhibitors and registered attendees will be able to access the suites area via Hall 6 A Entry starting at 8:00 AM on Tuesday, Wednesday, and Thursday mornings.
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Additionally, each suite includes the following furnishings:
- One (1) - Madison 10' Conference Table
- Ten (10) - Black Diamond Side Chairs
- One (1) - Wastebasket
- One (1) 6' x 30" W Draped Table
Please contact sc@heiexpo.com with any inquiries or to reserve your suite. |
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The Exhibitor Manual is Live
The exhibitor manual for SC25 is available. Please click on the below button to access the exhibitor manual.
Note: If you have not previously logged in to Freeman Online, you will need to set up a username and password. |
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The Exhibitor Manual is your resource for the successful implementation of your SC25 Exhibits plan. SC25 has contracted out to a select group of companies the responsibility to perform the various tasks needed to set up, operate and dismantle the exhibits. It is to your advantage to choose the Official Contractors as provided in the online exhibitor manual. Official Contractors maintain a presence on-site, providing trained technical staff to support your needs.
Included in the manual are the rules and regulations, shipping and handling instructions, rental display options, labor services, and order forms for every service available to exhibitors during SC25. Be sure to review the Exhibitor Manual in detail well before SC25 as there are numerous discounts and deadlines. Order through Freeman online by October 16, 2025 for the best Freeman prices. Please direct any questions to ExhibitorSupport@freeman.com, or call 888-508-5054. |
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Exhibits Schedule*
Thursday, November 13
Targeted Exhibits Installation 8:00 am - 5:00 pm
Friday, November 14
Targeted Exhibits Installation 8:00 am - 5:00 pm
Saturday, November 15
Targeted Exhibits Installation 8:00 am - 5:00 pm
Sunday, November 16
Targeted Exhibits Installation 8:00 am - 5:00 pm
Monday, November 17
Exhibits Opening Gala 7:00 pm – 9:00 pm
Tuesday, November 18
Exhibits Open 10:00 am - 6:00 pm
Wednesday, November 19
Exhibits Open 10:00 am - 6:00 pm
Thursday, November 20
Exhibits Open 10:00 am - 3:00 pm
Exhibits Dismantling 3:00 pm - 12:00 am
Friday, November 21
Exhibits Dismantling 8:00 am - 5:00 pm
*Schedule as of 8/1/2025. Subject to change. |
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SC News
Are you receiving the SC News E-Newsletter? The SC25 Newsletter is intended to give you useful, up-to-date information about the Conference through short articles with web links and email addresses.
Visit this page to subscribe to this monthly newsletter, or for newsletter archives. |
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Questions?
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