2023 MRS Fall Meeting & Exhibit

Exhibit Update Newsletter | September 2023

We are looking forward to your participation in the 2023 MRS Fall Meeting & Exhibit this November in Boston, MA.
  • We encourage you to order your lead retrieval by October 1 to take advantage of the early pricing (see article below for details.)
  • Coming soon: new sponsorship opportunity - Mobile app advertising. Stay tuned for details.

Lead Retrieval Early Pricing Ordering Deadline: October 1

MRS is pleased to offer Lead Retrieval services thorough Streampoint, the official registration vendor. 

Exhibitors can order online at https://mrsfall2023.spsleads.com. Order by October 1 to take advantage of the early reduced pricing. 

Increase your lead efficiency by utilizing Streampoint's Lead Retrieval solutions. Gain immediate access to your prospects' data and perform quicker follow-ups with your leads.

Since Streampoint is the registration vendor, the lead retrieval system is integrated with the registration database, allowing for seamless lead data collection. Make plans to capture attendee data through Streampoint's lead retrieval solutions.

Questions? Contact support@spsleads.com - 1.855.855.3804

Exhibitor Registration

An invitation to access the Exhibitor Registration site, powered by Streampoint, has been sent to all participating exhibitors.
  • Exhibitors must use this website to register for their on-site booth staff badges.
  • Exhibitor badges allow access to Exhibit Hall only.
  • You may log in at any time to update your booth staff attending the meeting.
  • There is no limit on the number of booth staff.
  • Exhibitors are allotted one Technical Registration per 10’ x 10’ booth. 
NOTE: Exhibitor badges are for exhibit personnel and cannot be ordered for customers or guests.

Exhibitor Manual

The Exhibitor Manual is available at this link. Note: If you have not previously logged in to Freeman Online, you will need to set up a username and password.

The Exhibitor Manual is your resource for the successful implementation of your exhibits plan. MRS has contracted with a select group of companies to perform the various tasks needed to set up, operate and dismantle the exhibits. It is to your advantage to choose the Official Contractors as provided in the online Exhibitor Manual. Official Contractors maintain a presence on-site, providing trained technical staff to support your needs.

Included in the manual are the rules and regulations, shipping and handling instructions, rental display options, labor services, and order forms for every service available to exhibitors during the 2023 MRS Fall Meeting & Exhibit. Be sure to review the Exhibitor Manual in detail well before the meeting as there are numerous discounts and deadlines. Order through Freeman online by October 30, 2023 for the best prices. Please direct any questions to Freeman Exhibitor Support.

If you have questions regarding the services, rules and regulations, or if you need further assistance, please contact us at 800.752.6312 (US and Canada) or 630.434.7779 (International), or email MRS@HEIExpo.com. We look forward to a successful event!


Visit this page to reserve your preferred Boston hotel. Book before November 3 to guarantee the MRS discounted rate!

PLEASE NOTE: Unofficial housing bureaus, including CBS International Travel and Global Housing, have contacted exhibitors and potential attendees and/or created websites with housing options. These companies are not affiliated with the 2023 MRS Fall Meeting. Only the MRS website will have official housing for the Meeting.

MRS receives meeting space at a greatly discounted rate as a result of contracting a large block of sleeping rooms at the official meeting hotels. In order to keep meeting costs as low as possible and minimize the financial risk to MRS, we encourage you to utilize official MRS housing while you are attending an MRS meeting.

Top 6 Reasons to Book Housing Within the Official MRS Block:
  1. Official hotels are MRS endorsed.
  2. Greater networking opportunities exist in hotels within the block.
  3. Friendly booking terms: No Change Fees; No FULL pre-payment.
  4. Guaranteed rates if booked prior to the deadline and/or block is full.
  5. Attendees have an excellent chance of getting into their first-choice hotel if booked early.
  6. Future housing and registration fees will stay low by booking at the official hotels.

Exhibitor Workshops

MRS is accepting submissions for Exhibitor Workshops during the 2023 MRS Fall Meeting & Exhibit. MRS offers exhibitors the opportunity to present workshops to a diverse, international industry-focused audience. Utilize this dedicated time to demonstrate your organization’s integral expertise to the materials research science industry. Investment $1,000 | 2 for $1,750.

Sessions will be promoted on the Fall Meeting website and with on-site signage. Each workshop is 20 minutes, and exhibitors should allow for a short Q&A period after the presentation. Time slots will be scheduled throughout the day on Tuesday -Thursday.

More Information or Reserve Now

Contact Jennifer Ibe or Rick Widick at MRS@HEIExpo.com with any questions.

Sponsorships Deliver Visibility and Impact - Increase Your Exposure!

Take advantage of these sponsorship opportunities to achieve your exhibit goals and meet your budget. Sponsorship is a high-impact, high-profile marketing technique that will build your company’s image and provide the opportunity to be seen as an industry leader at the MRS Fall Meeting & Exhibit.

Pre-Meeting Opportunities

  • Pre-event Customized Email Blast to Registrants: $ 2,000
  • Official Meeting Website Rotating Banner: $ 2,500
  • Product Preview Placements in Pre-Meeting Email Blast to Registrants: $ 350

On-Site Opportunities

  • Badge Lanyards - Shared (2 opportunities remain): $ 2,500 (2,500 pieces - Sponsor provides lanyards)
  • Registration Bowl Giveaway: $ 500
  • Registration Area Column Graphic: $2,500
  • Quick Reference/Exhibit Guide Ad: $2,000 - $3,000
  • Unstaffed Literature Display, $350 - $800

Signage Opportunities

  • Rotunda Hanging Banner (3’ x 5’): $ 2,000
  • Aisle Banner (limit one per company, exhibiting companies only): $ 1,800
  • ½ Meter, double-sided standing sign: $ 1,500
  • Aisle Floor Stickers (exhibiting companies only): $ 950

Special Events

  • Coffee Break (limit 3): $ 2,000
  • Poster Reception: $ 1,500 - $3,500
  • Women in Materials Science & Engineering Breakfast: $ 1,500

Activation Zones

  • Caricature Artist with Branded Photo Give-away: $2,500
  • Sponsor a custom activity in the Exhibit Hall to enhance your brand and drive traffic to your booth:
  • Company branded coffee station
  • Boston gourmet prep demo and tasting

Review the Exhibit & Sponsorship Prospectus for more details. 

Ready to reserve your opportunity? 

Complete the Sponsorship Reservation Form, or contact:

Jennifer Ibe or Rich Widick | Exhibit & Sponsorship Sales | MRS@HEIExpo.com
Jennifer: x7964
Rich: x7918

Exhibits Schedule*

Exhibit Installation

Monday, November 27 | 8:00 am – 5:00 pm
Tuesday, November 28 | 8:00 am – 10:00 am

Exhibit Dates and Hours

Tuesday, November 28 | 11:00 am – 6:00 pm
Refreshment Break in Exhibit Hall | 2:30 pm – 3:30 pm
Wednesday, November 29 | 10:00 am – 6:00 pm
Refreshment Break in Exhibit Hall | 2:30 pm – 3:30 pm
Thursday, November 30 | 10:00 am – 1:00 pm
Refreshment Break in Exhibit Hall | 10:00 am – 11:00 am

Exhibit Dismantling

Thursday, November 30 | 1:00 pm – 5:00 pm

*Subject to Change 

Company Listing Information

If you have not already done so at the time of application, please submit your listing information by logging into the Exhibitor Portal. 

Click here to review your listing in the online exhibitor list.

Sign In to the Exhibitor Portal using your email and password here:

If you do not have your password, please follow the “Forgot your password?” link on the page. 
  1. Once you are signed in to the Portal, click on Profile Editor. 
  2. Enter your company name as you wish it to appear. 
  3. Click on Company Logo to upload a .jpg or .png file of your company’s logo. 
  4. Include a description for your company.  
  5. Select the Products & Services that best fit your company’s offerings. 
  6. Click Save & Complete when you are finished. 

See this link for more detailed instructions.

If you have any questions, or need assistance, please contact MRS@HEIExpo.com.

Important Notice

Unofficial marketing firms have contacted MRS members, potential MRS Meeting attendees and exhibitors about marketing opportunities and MRS mailing list rentals, including Spring and Fall Meeting registration lists. MRS takes privacy issues very seriously and does not share information about our members, meeting attendees, exhibitors, vendors, or affiliates. These companies are not affiliated with MRS. Note that only the MRS website will have official contacts for and information about renting mailing lists or ordering pre- and post-event customized email blasts. Valid MRS emails will include “Email ID Text”@mrs.org or MRS@HEIExpo.com

Compliance Reminder

MRS Meeting & Exhibit participants and members have responsibility, likely shared with their employer, for compliance with all applicable laws, codes, rules and regulations of federal, state and city governments; the facility; and the meeting, including, but not limited to, following public health policies, complying with safety regulations and adhering to the MRS Code of Conduct. Participants and members are responsible for complying with employer and contract obligations. Participants and members are encouraged to consult with their organizational or private counsel for guidance in complying with laws and regulations, including government antitrust and trade statutes.


Questions? Contact Us

Please let us know how we can be of help to you regarding the 2023 MRS Fall Meeting & Exhibit.

Doris Brown | Customer Service | MRS@HEIExpo.com
800.752.6312; 630.434.7779 x7925

Jennifer Ibe or Rich Widick | Exhibit & Sponsorship Sales | MRS@HEIExpo.com
800.752.6312; 630.434.7779
Jennifer: x7964
Rich: x7918


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