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Exhibitor Update Newsletter | February 2025 |
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We are looking forward to your participation in the 2025 MRS Spring Meeting & Exhibit this April in Seattle, WA. Exhibitors are encouraged to thoroughly read all Exhibitor Update Newsletters and share them with your planning team.
This issue of the Exhibitor Update Newsletter should be a 7 minute read, highlighting 9 things you should know.
1. Upcoming Deadlines
2. Exhibitor Manual
3. Sponsorship Offerings
3. Exhibitor Toolkit Available
5. Exhibitor Registration
6. "Visit the Exhibits" Exhibit Hall Only Registration
7. Housing Reservation Information
8. Exhibit Like an Expert
9. Important Notice - Mailing List Rental |
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Upcoming Deadlines
February 15: Quick Reference Guide Ad Deadline
February 20: Exhibitor Workshop Submissions, Signage artwork deadline (reserve Sponsorships now to meet the signage deadline.)
February 21: Lead Retrieval Early Bird Pricing
March 7: Lead Retrieval Regular Pricing (see February 21), EAC Notification/Insurance due
March 10: Best prices on Freeman goods and services
March 13: Housing Reservations
March 15: Seattle Convention Center Advance Orders (Catering, Electrical, Telecommunications)
March 31: Mobile App sponsor artwork deadline |
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Exhibitor Manual
The Exhibitor Manual is available at this link. Note: If you have not previously logged in to Freeman Online, you will need to set up a username and password.
The Exhibitor Manual is your resource for the successful implementation of your exhibits plan. Included in the manual are the rules and regulations, shipping and handling instructions, rental display options, labor services, and order forms for every service available to exhibitors during the 2025 MRS Spring Meeting & Exhibit. Be sure to review the Exhibitor Manual in detail well before the meeting as there are numerous discounts and deadlines. Order through Freeman online by March 10, 2025 for the best prices on Freeman goods and services. Please direct any questions to Freeman via their online chat, or call 888.508.5054. |
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Note: the exhibit hall is carpeted. Exhibitors may order flooring / carpet, but this is not required because the exhibit hall is carpeted. If exhibitors install their own flooring / carpet, they must use gaffers’ tape to protect the existing facility carpet. Any damage done to the facility carpet as a result of exhibitors installing their own flooring /carpet will be the responsibility of said exhibitor. |
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Sponsorships: Generate Leads. Boost Booth Traffic. Elevate Your Brand Awareness
Maximize your impact with MRS' diverse sponsorship options. Connect with leading materials research professionals.
Review the prospectus for details, and complete the Sponsorship Application on page 11. Options include:
Act now! Deadline for most sponsor materials is February 20, 2025.
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Questions about Sponsor Options? Contact:
Dawn Kerrigan or Jennifer Ibe | Exhibit & Sponsorship Sales | mrs@heiexpo.com
800.752.6312; 630.434.7779
Dawn: x 7976
Jennifer: x7964 |
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Exhibitor Toolkit
Ignite Excitement for Your Presence!
Get ahead of the crowd at MRS by unleashing the power of pre-show marketing. Immerse yourself in the minds and agendas of attendees even before the meeting opens.
Leverage the promotional assets below to elevate your visibility across your website, newsletters, email signatures, and beyond! Remember to infuse your social media presence with #S25MRS for maximum impact.
Strategies:
- Amplify your message by sharing the eye-catching graphics with prospects, clients, and colleagues through emails, newsletters, and blog posts.
- Spark a social media frenzy by posting with the hashtag #S25MRS across your channels
- Dive into the conversation, boosting your exposure by retweeting or resharing MRS content. Don't forget to follow and tag the meeting.
- Follow and tag the Meeting on X, Instagram, YouTube, Facebook, LinkedIn, MRS TV, Threads.
Use these graphics to promote your participation. |
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Exhibitor Registration Now Open
An invitation to access the Exhibitor Registration site, powered by Streampoint, has been sent to all participating exhibitors.
- Exhibitors must use this website to register for their on-site booth staff badges.
- Exhibitor badges allow access to Exhibit Hall only.
- You may log in at any time to update your booth staff attending the meeting.
- Exhibitors are allotted one complimentary Technical Registration per 10’ x 10’ booth. This registration link was provided to your booth coordinator. This designee does not have to be dual registered. They will have access for exhibit setup and dismantle sessions as well as the full technical program by registering them for a technical exhibitor registration.
NOTE: Exhibitor badges are for exhibit personnel and cannot be ordered for customers or guests.
By registering for the 2025 MRS Spring Meeting & Exhibit, each attendee must acknowledge and adhere to the MRS Code of Conduct. Please ensure that this information is distributed to all booth staff. |
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"Visit the Exhibits" Exhibit Hall Only Registration
Invite your customers and prospects to attend the exhibit held in conjunction with the 2025 MRS Spring Meeting for free! Share this link for Exhibit Hall Only Registration.
To visit the Exhibits in Seattle, individuals may complete the complimentary exhibit reservation form. (No access code needed.)
Please note: This will give access to only the Exhibit Hall during exhibit hours. An exhibit hall pass will not permit your staff on the floor for set-up and tear down hours.
Registrants can pick up their Exhibit Hall Only Badge onsite at the Self Check-in stations in the MRS Registration Area in the Seattle Convention Center. |
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Hotel Reservation Information
Reservation Deadline: March 13, 2025MRS encourages you to utilize the official housing of the 2025 MRS Spring Meeting & Exhibit.
Make sure to book early so you don't miss out on YOUR hotel of choice!
MRS receives meeting space at a discounted rate as a result of contracting a large block of sleeping rooms at the official Meeting hotels. In order to keep meeting costs as low as possible and minimize the financial risk to MRS, we encourage you to utilize official MRS housing while you are attending MRS Fall & Spring Meetings.
PLEASE NOTE: Unofficial housing bureaus, including CBS International Travel, Global Housing and Elite Housing Services, have contacted exhibitors and potential attendees and/or created websites with housing options. These companies are not affiliated with the 2025 MRS Spring Meeting.
Only the MRS website will have official housing for the Meeting.
Top 6 Reasons to Book Housing Within the Official MRS Block:
- Official hotels are MRS endorsed.
- Greater networking opportunities exist in hotels within the block.
- Friendly booking terms: No Change Fees; No FULL pre-payment.
- Guaranteed rates if booked prior to the deadline and/or block is full.
- Attendees have an excellent chance of getting into their first-choice hotel if booked early.
- Future housing and registration fees will stay low by booking at the official hotels.
See this page to Book Now. |
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Exhibit Like an Expert
The Freeman Exhibitor Manual includes helpful resources for exhibitors. Please review their exhibitor education articles as you plan for your exhibit participation.
Highlighted article: Understanding the process of freight |
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Important Notice - Mailing List Rental
Unofficial marketing firms may have contacted MRS members, potential MRS Meeting attendees and exhibitors about marketing opportunities and MRS mailing list rentals, including Spring and Fall Meeting registration lists. MRS takes privacy issues very seriously and does not share information about our members, meeting attendees, exhibitors, vendors, or affiliates. These companies are not affiliated with MRS. Note that only the MRS website will have official contacts for and information about renting mailing lists. Valid MRS emails will include “Email ID Text”@mrs.org. |
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Exhibit Schedule*
Monday, April 7
Exhibit Installation, 2:00pm – 5:00pm
Tuesday, April 8
Exhibit Installation, 8:00am – 4:00pm
Ribbon Cutting and Opening Ceremony, 5:00pm
Exhibits Open / Posters in Exhibit Hall, 5:00pm – 7:30pm
Wednesday, April 9
Exhibits Open, 11:00am – 7:00pm
Refreshment Break in Exhibit Hall, 2:30pm - 3:30pm
Posters in Exhibit Hall, 5:00pm - 7:00pm
Thursday, April 10
Exhibits Open, 10:00am – 1:00pm
Exhibit Dismantling, 1:00pm – 5:00pm
*Subject to Change
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Questions? Contact Us
Please let us know how we can be of assistance.
Fred Champagne | Exhibit Services | mrs@heiexpo.com
800.752.6312; 630.434.7779 x7904
Dawn Kerrigan, Jennifer Ibe or Rich Widick | Exhibit & Sponsorship Sales | mrs@heiexpo.com
800.752.6312; 630.434.7779
Dawn: x 7976
Jennifer: x7964
Rich: x7918
Sponsor Fulfillment | mrsspons@heiexpo.com
Materials Research Society®
www.mrs.org
Beth A. Powell CMP | Sr. Meetings & Exhibits Manager | powell@mrs.org
Cell: 724.288.5722
Jordan Hartle | Sales Coordinator | hartle@mrs.org
Cell: 724.920.2531
MRS S25 Exhibitor Webpage
engagemrs.org |
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