|  | | Exhibitor Update Newsletter | April 2026 | We are looking forward to seeing you in London for the INTA 2026 Annual Meeting Innovation Marketplace! This issue of the Exhibitor Update Newsletter should be a 5-minute read, highlighting 10 things you should know: - Exhibitor Manual - Planning Deadlines
- Online Exhibitor Listing
- Exhibitor Health and Safety
- Hotel Booking Advisory
- INTA Alliance Programs
- Exhibitor Registration
- Booth Traffic Generators
- Featured Listing
- Graphics to Promote Your Participation
- Exhibit Schedule
Please bookmark the INTA Exhibitor website to keep informed about important details regarding your participation. | |
| Exhibit Manual - Planning Deadlines
Access the Exhibitor Manual for essential setup, logistics, and guidelines to ensure a smooth exhibition.
Please review the manual, and pay attention to order deadlines, as advance orders can save you time and money. Order GES services by April 2 for best pricing. If you have any questions related to exhibitor services, please contact GES at +44 (0)2476 380 190, or at INTAAnnualMeeting@ges.com. You can also Chat with GES from the manual website during normal business hours.
Planning Deadlines April 2: Excel advance discount deadline April 10: Visa Application (if needed). See this page for Electronic Travel Authorization (ETA) & Visa details. April 30: Excel standard rate deadline
Note: Information about using Voyage Control at Excel London will be distributed next week.
If you have questions on the rules and regulations, etc., please contact us at +1-800-752-6312, +1-630-434-7779, inta@heiexpo.com. | | |
| Online Exhibitor Listing
If you have not already submitted your 200-character company description and logo at the time of application, please do so by logging into the exhibitor portal. Sign in to the exhibitor portal using your email and password here.
Click here to review your listing in the online exhibitor list.
If you have forgotten your password, enter your email address and click “Forgot your password?” to reset it.
Select “Profile Editor” and enter your company information as you want it to appear. Company descriptions are limited to 200 characters or fewer, including spaces. Logo files must be in .jpg or .png format.
Click “Save & Complete” to submit your listing.
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| Exhibitor Health and Safety RegulationsDuring exhibits installation and dismantle, proper PPE is required to maintain a safe working environment. All personnel must wear appropriate footwear, such as closed-toe, sturdy work shoes or safety boots with slip-resistant soles. High-visibility (hi-vis) vests are required at all times to ensure workers can be easily seen by equipment operators and other crew members. Hard hats must be worn when working under rigging or in areas where overhead work is taking place to protect against potential falling objects. Compliance with these PPE requirements helps reduce the risk of injury and supports a safe and efficient worksite. There will be a business center on-site where PPE can be purchased. 
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| Hotel Booking Advisory
The hotel reservation link will be included in your 2026 Annual Meeting confirmation email. Our official housing provider is bnetwork.
Be advised that unauthorized companies may falsely claim to have a relationship with the INTA Annual Meeting. These companies may offer discounted hotel rates, use URLs and websites similar to INTA’s, or misrepresent themselves as working for INTA in calls or emails. Only communications from INTA (inta.org) or bnetwork are authorized. Do not engage with any questionable solicitations and contact INTA at inta@heiexpo.com if you encounter any.
As stated above, once you complete the 2026 Annual Meeting registration, you will receive a link to the hotel booking system in your confirmation email. Alternatively, you can also access INTA’s Registration Portal after registration to book a hotel room (subject to availability). | |
| Simple Ways to Boost Your Visibility at the INTA Annual Meeting with our Alliance ProgramsOne of the easiest and most cost-effective ways to increase your booth’s visibility at the Annual Meeting is by sponsoring an INTA Alliance Program; these include INTA Bulletin, Brand and New podcast, INTA Foundation, INTA Research, Unreal Campaign, and the Women’s Leadership Initiative. . All Alliance Program sponsorships are customizable and turnkey, with opportunities starting as low as USD $500. Share your budget, timeline, and sponsorship goals, and we will create a tailored package that works for you. Key Alliance Programs with Annual Meeting Benefits INTA Foundation Support the INTA Foundation’s mission of expanding access to IP educational opportunities for students while gaining Annual Meeting visibility. This $5,000 INTA Foundation Annual Meeting sponsorship includes: - A sponsored 8.5x11 sign at the INTA Foundation table
- The opportunity to offer branded giveaways at the table
- Dedicated social media post
- Logo placement on the INTA Foundation website
Unreal Campaign We are seeking Unreal Campaign sponsors to be featured on sponsor signage at the Annual Meeting, highlighting your commitment to anticounterfeiting and consumer education, with additional visibility through blog content, written by sponsor and approved by INTA, on the Unreal Campaign website. INTA Bulletin Increase your reach by placing digital advertisements ahead of the Annual Meeting on our INTA Bulletin publication, which is delivered weekly to INTA’s network of 65,000 IP professionals. Browse Alliance Programs here View the 2026 Prospectus here Contact: Éloïse Santos—esantos@inta.org | |
| Exhibitor Registration
Admission to the Innovation Marketplace exhibition hall is for registrants only. Minors and the general public will not be admitted. For safety reasons, minors below the age of 16 will not be allowed into the exhibition hall at any time from installation to dismantle periods.
All registrants on the exhibit floor must have proper registration credentials. No one will be permitted into the exhibition hall during installation, opening show times, or dismantle without the appropriate badge.
Exhibitor Badges – Exhibitors receive 2 exhibitor-only registration badges per 10 feet x 10 feet booth. Each person registers themselves.
Additional Registrants – If you have used all your comp booth registrations, any additional staff from your organization will need to pay the registration fee.
Note: You will need your INTA login credentials to register. If you need assistance renewing your membership and/or cannot remember your username and password, please contact our Member Operations team for assistance.
Important: exhibit space rental must be paid-in-full to complete your meeting registration.
Please note: If your organization has not yet renewed for 2026, your office designee or administrator can renew your membership here.
All registrations must be done individually and you need to have an account (member or not) in the INTA database. If you already have an account, be sure that you have your login and password. Important: exhibit space rental must be paid-in-full to participate in meeting registration.
Note: No trading, sharing, or giving exhibitor or attendee badges to someone else will be allowed. Exhibitors and registrants found violating this policy will have their badges confiscated and asked to leave the event, with no refunds or readmission to the 2026 Annual Meeting.
Hotel Registrations - You must register for the Annual Meeting before you can reserve your hotel room within INTA’s block of discounted rooms. If you cancel your registration, your hotel reservation will also be canceled. The Annual Meeting rate is limited to one room per registrant. Once you complete the meeting registration, you will receive a link to the Hotel Booking System in your confirmation email, or you can log into the registration portal at any time after you register to book a room (based on availability).
Contractor passes for installation and dismantle will be issued by security and distributed at entrances to the exhibition hall. If you have an exhibitor's badge, you will not require a contractor pass. | |
| Booth Traffic Generators
A booth without traffic is just a booth! Take steps to build excitement and interest in your booth by adding on these amazing traffic generator opportunities!
In-Booth Interview! - Be interviewed at your booth! Generate buzz around your space and let registrants know why they should drop in!
- Two slots remaining @ special pricing of $2,500 each slot!
Sponsor a Food Truck! - Be an official Annual Meeting Sponsor and gain one additional complimentary registration!
- Sponsor a food truck in the hall for high visibility logo placement and have an “extension of your booth”!
- Food trucks are always popular and is a great way for registrants to “break free” from the traditional convention center food!
- Give away a branded napkin (at the sponsor’s expense) with your logo!
- 3 food trucks remaining at $10,000 each!
Sponsor the Official Annual Meeting Greeters! - Greeters will welcome registrants at the entrance to Excel London with themes like Harry Potter, etc.
- They will be available to hand out your pamphlets/brochures to all that arrive!
- $10,000 per ensemble
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| Featured Listing
Discover a powerful way to enhance your visibility among INTA’s global community of over 6,000 organizations and 30,000 individuals. INTA’s Member Directory is the premier platform for connecting with new clients and colleagues, and now, we’re excited to introduce our Featured Listing opportunity.
Why Choose a Featured Listing? - Prime Visibility: Stand out prominently in INTA’s Member Directory with your organization’s Featured Listing. Your organization’s name will appear on the top our list of organizations from your country.
- Enhanced Exposure: Reach your target audience effectively during searches for organizations within your country. When an INTA member conducts a Member Directory search in your country, your Featured Listing will display at the top of the search results.
- Unrivaled Reach: Benefit from the most visited section of INTA’s website, ensuring maximum exposure to potential clients and partners.
Key Highlights: - 1.2 Million Views YTD: Experience the impact of our high-traffic Member Directory.
- Limited Opportunity: Only five Featured Listings are available per country, ensuring unmatched visibility for your organization.
Don’t miss this chance to elevate your organization’s profile and expand your business reach with INTA’s Featured Listing. Secure your place today and start connecting with key stakeholders in your industry.
For more details on availability and to reserve your spot, contact Ken King at INTA. We're here to support you in maximizing your presence in the global trademark community. | |
| Graphics to Promote Your Participation
Promote your 2026 Annual Meeting exhibitor booth! Customize the Canva links below with your booth number, headshot, and contact information and post on your preferred social media channel. Be sure to use the 2026 Annual Meeting hashtag: #INTA2026 | “I’m Exhibiting” 1080x1080 Canva Template
"I’m Exhibiting” 1200x600 Canva Template
“I’m Exhibiting” Email Signature
“We’re Exhibiting” 1080x1080 Canva Template
“We’re Exhibiting” 1200x600” Canva Template
“We're Exhibiting” Email Signature |  |  | |
| Innovation Marketplace Exhibit Schedule
Friday, May 1 | Exhibit Installation: 8:00am - 5:00pm
Saturday, May 2 | Exhibit Installation: 8:00am - 5:00pm
Sunday, May 3 | Exhibits Open: 10:00am - 6:00pm
Monday, May 4 | Exhibits Open: 10:00am - 4:00pm
Tuesday, May 5 | Exhibits Open: 9:45am - 4:00pm
Wednesday, May 6 | Exhibits Open: 10:00am - 2:00pm Wednesday, May 6 | Exhibits Dismantle: 2:00pm - 8:00pm | |
| Questions? Contact Us
Early communication with Exhibition Management is key to your success as an Exhibit Manager. Reach out with questions or concerns, and we'll help you navigate the show with ease.
Exhibit ManagementExhibit Space Assignment, Booth Sales, Exhibit Rules and Regulations, Exhibit Space Invoicing and Payment, Other Exhibit Questions Hall-Erickson, Inc.
Paul Graller | Exhibits Manager (rules and regulations, all operations questions) – pgraller@heiexpo.comJennifer Ibe | Sales Manager (booth sales / change location requests) – inta@heiexpo.comMark Kuehl | Sales Manager (booth sales / change location requests) – inta@heiexpo.comChrissy Petracek | Exhibitor Services (booth confirmations and invoices) – inta@heiexpo.com
INTA Meeting Staff
Sponsorship Sales | | PLEASE FORWARD TO YOUR EXHIBIT TEAM | | |
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