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Exhibitor Update Newsletter
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We are looking forward to your participation at the ALA 2025 Annual Conference & Exhibition. This issue of the Exhibitor Update Newsletter should be a 5-minute read highlighting 6 things you should know.
1. Exhibitor Manual Live
2. Exhibitor Housing and Registration Open
3. Promotional Toolkit Available
4. Exhibitor Engagement Submissions
5. Library Insights Summit
6. Exhibits Schedule
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Exhibitor Manual Live
The Exhibitor Manual is available at this link. Within the Exhibitor Manual website, you will find everything you need to successfully participate in the Annual Conference & Exhibition.
Please review the Quick Facts, and pay attention to order deadlines, as advance orders can save you time and money. If you have any questions related to exhibitor services, please contact GES at 800/801-7648. You can also Chat with GES during normal business hours.
Also, please review the Exhibit Operations Guide – this document includes important information about your Annual Conference & Exhibition participation.
If you have questions on the rules and regulations, etc., please contact us at 800/752-6312, 630/434-7779, or ala@heiexpo.com. |
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Exhibitor Housing
Exhibitor housing for the ALA 2025 Annual Conference & Exhibition is now open. In partnership with onPeak, ALA has secured discounted rates at a selection of hotels in Philadelphia. Through onPeak we're able to offer you convenient and affordable options for your trip to the ALA 2025 Annual Conference & Exhibition. onPeak is the only hotel provider endorsed by the ALA 2025 Annual Conference & Exhibition, and we request that you to book through them early for the best selection and price.
Reservation assistance: ala@onpeaksupport.com, 800/584-9047; 312/527-7300
IMPORTANT: Beware of Unauthorized Housing Offers
Only onPeak is authorized to handle housing for Annual Conference. Some companies falsely claim to offer discounted ALA conference housing but are not affiliated with ALA. If you receive unsolicited emails, calls, or faxes offering hotel deals, they are not legitimate.
Booking through ALA’s official housing provider ensures you get the best rates, supports our conference, and helps secure meeting space. Room poaching isn’t about savings—it’s about unethical practices that put exhibitors and attendees at risk.
Protect yourself—book only through onPeak. Thank you for your support! |
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Exhibitor Registration
Our registration partner, CompuSystems, is the official vendor for Exhibitor Badge Registration.
CompuSystems will email Login credentials for Exhibitor Registration to the Company’s Main Contact. Use the “Forgot password” link on the site if you have misplaced your password. If your email is not recognized on the registration platform, please email ala@heiexpo.com.
NOTE: Exhibitor badges are for exhibit personnel only and cannot be ordered for customers or guests.
All those attending the ALA Annual Conference are encouraged to read ALA's Community of Care at ALA Conferences. We ask that you please distribute this information to all booth staff.
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Promotional Toolkit for Exhibitors Available
We're excited about your participation and we're sure that you are too! And to see that your associates and clients are equally excited, we've assembled this toolkit to help you promote your booth and activities.
Ways to promote:
- Add promotion copy to your prospects, clients, and colleagues via emails, newsletters, and blog posts. Include banners, logos, and, web badges included in this toolkit.
- Post to your social media channels and be sure to use hashtag #ALAAC25
- Help amplify our social media posts by resharing them on your social channels. We'd love to see a share or a comment from you.
- Following us on our BlueSky, Facebook, Threads, and Instagram channels means we can find you quickly to share your posts.
Bookmark this page and check back for future updates. As they become available, new resources will be added.
Promotion Tips:
- March is the best month to announce your participation on social media and in emails, as early registration rates will end on March 31.
- Post often during the month.
- ALA is not currently posting on Twitter/X. If you would like to, that is fine. If you have a BlueSky account, please be sure to add #ALAAC25 to your posts so that we may reshare your posts when possible.
- Share your excitement, noting an Annual Conference activity that your attendees will also enjoy.
- Include your booth number.
Questions? Contact Donna Hunter at dhunter@ala.org |
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Exhibitor Engagement Site
Deadline for first round of Stage Assignments is March 3.
To further promote your authors/illustrators and organization, ALA offers contracted exhibitors the opportunity to participate in several engagement programs, most of which are located right on the exhibit floor. Each program has its own format, pricing, submission details and deadline.
The first round of submissions for stages and other programs is March 3. Submit soon to be included in the first round of submissions. Review the Exhibitor Engagement Submission Guide to decide which opportunities are best for your organization. You must be a contracted exhibitor or part of an ALA Unit to participate.
Accepted Book Buzz and stage sessions will be invoiced $250 per session. There is no charge to participate in the Now Showing @ ALA Film Program, Podcast Recording Booth, Author Autographing Stations, or Meet the Authors program.
Programs include:
- Stage Sessions
- Book Buzz Theater
- Now Showing @ ALA Film Program (this program is open to both exhibiting and non-exhibiting organizations.)
- Podcast Recording Booth
- Meet the Authors Program
Questions or Concerns
For general questions regarding the submission process please contact ALA Show Management at alasubmissions@heiexpo.com. |
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Library Insights Summit
Register with the Early Bird Rate through February 28.
A daylong conference focused on bringing publishers and librarians together to improve their business relationship, LIS discussion topics include improving metadata for title discovery, balancing digital and print book demand, collaborating on challenges faced by librarians, and marketing tactics for reaching both rural and urban systems. Two keynote speakers, lunch, and refreshments round out the day with plenty of time for networking.
LIS was conceived as a forum for publishing professionals to better understand and interact with librarians, to learn more about current collection development needs, and to network with other publishers to energize their ALA participation. A separate morning track is designed to meet the needs of author publishers.
Plan your ALA adventure in advance so that you can accommodate your booth set-up schedule around this can’t-miss event. The exhibit hall opens for set-up Thursday, June 26, from 8am-5pm, providing you with an alternative to booth building on the day of the LIS event.
Ticket Price: Early Bird Rate: $189 (through Feb 28); Regular Rate: $225
Register now! |
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Exhibits Schedule
Exhibits Set-Up
Wednesday, June 25: 8:00am – 4:30pm
Thursday, June 26: 8:00am – 4:30pm
Friday, June 27: 8:00am – 3:00pm
Exhibit Hours
Friday, June 27: 5:30pm – 7:00pm
Saturday, June 28: 9:00am – 5:00pm
Sunday, June 29: 9:00am – 5:00pm
Monday, June 30: 9:00am – 2:00pm
Tear Down
Monday, June 30: 2:00pm – 8:00pm
Tuesday, July 1: 8:00am – 12:00 noon
Special events on the exhibit floor will include:
Friday, June 27, 5:30pm – 7:00pm: The Exhibits Opening Reception sponsored by ALA's exhibitors will be held throughout the Exhibit Hall. Attendees are invited to enjoy free hors d'œuvres as they visit the ALA exhibitors. This is a great way start your conference experience.
Specialty Stages Saturday, June 27 – Monday, June 30.
Subject to change. |
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Need help with your exhibit planning?We know that direct, early contact with Exhibition Management can be the key to your success as an Exhibit Manager. Never hesitate to ask a question or call to verify information. Each question answered in advance is one less problem to be solved on–site. We look forward to working with you on a successful show!
Contact us at: ala@heiexpo.com, 800/752-6312; 630/434-7779
Visit the Contact Us page for additional contact details.
Quick Links
Exhibitor Manual
Exhibitor Registration
Exhibitor Housing
Exhibit Operations
First-Time Exhibitor's Guide
Bookmark exhibitors.ala.org, the official exhibitor website, to stay up-to-date on all things ALA exhibits.
Bookmark and subscribe to the ALA Exhibitor Blog for breaking news, important deadlines, and more. |
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